Job Description

Job Description

***LOCAL CANDIDATES ONLY****

We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.

Responsibilities:

PERSONAL ASSISTANT in BOERNE, TX – PRIVATE RESIDENCE

Personal Assistant (PA) to a high-net-worth (HNW) family to act as the central coordinator of the family’s personnel and household , ensuring everything runs seamlessly, often anticipating needs before they’re expressed, ensuring their daily life runs smoothly, efficiently, and discreetly.

🏡 Household & Lifestyle Management

Coordinate household staff: Manage schedules and communication between housekeepers, chefs, drivers, pilots, groundskeeper, etc.

Property management: Oversee maintenance, repairs, renovations, and contractors across multiple residences.

Inventory and organization: Keep track of household supplies.

Hours – Monday to Friday, office on-premises in their Guest Home near their personal residence, Boerne, TX, 8 am to 5 pm (including up to 25% out of office running family errands, deliveries, etc.).

📅 Scheduling & Logistics

Calendar management: Handle family and children’s schedules, social events, travel, meetings, charity, medical appointments, college tours, etc.

Travel coordination: Book flights, arrange private travel, accommodations, and itineraries — often across multiple time zones.

Event planning: Plan dinners, parties, fundraisers, or vacations including coordination with vendors.

💼 Administrative & Financial Support

Personal errands: Shopping, gifting, deliveries, appointments, and reminders.

Bill payment & expense tracking: Reconcile receipts and manage budgets.

Document management: Handle confidential paperwork, insurance renewals, passport updates, etc.

🤝 Liaison & Communication

Gatekeeping: Manage communication between the family and external contacts.

Discretion & confidentiality: Handle sensitive information with complete privacy.

Representation: Sometimes act on the family’s behalf when interacting with service providers.

✈️ Vacation Property Management

Ensure seamless transitions between homes or vacation properties.

💬 Soft Skills

• Discretion and trustworthiness — maintains absolute confidentiality in all personal and professional matters.
• Extreme attention to detail — nothing slips through the cracks; anticipates needs before they’re voiced.
• Takes initiative — proactively handles tasks without being asked and seeks solutions, not problems.
• High energy and positive demeanor — approaches every day with enthusiasm, professionalism, and poise.
• Master planner and organizer — expertly manages schedules, travel, logistics, and priorities.
• Flexible and dependable — adapts seamlessly to changing demands and is available when needed.
• Polished communication and etiquette — represents the principal with grace and professionalism in all interactions.
• Problem-solving and anticipatory thinking — foresees challenges, finds efficient solutions, and ensures everything runs smoothly.

Ideally looking for 3~ years of experience, with a go-getter attitude.

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