Job Description
Salary : $31,949.00 - $45,503.00 Annually
Location : Victoria, TX
Job Type: Full-Time
Job Number: 23-00365
Department: Municipal Court
Division: Municipal Court
Opening Date: 06/20/2024
Closing Date: Continuous
JOB SUMMARY Do you want to be a part of a team where you play an integral role to ensure goals are met? Do you want to work in a fast paced, rewarding environment? If so, this role may be for you! The City of Victoria is searching for a
Municipal Court Clerk. The successful candidate will perform a variety of clerical tasks and provide general customer service for the Municipal Court and will work with the public in providing information and guidance on Municipal Court proceedings. This is an exciting career opportunity for a professional who has a strong desire to stay current on the latest technologies, software systems, and applications. Apply today to be part of a public service organization that prides itself on enhancing the livability of our community!
Bi-lingual in Spanish a plus! Once certifications are obtained, Municipal Court Clerk I is eligible to be promoted:
Municipal Court Clerk II - salary $33,547 - $47,779/yr DOQ
Municipal Court Clerk III - salary $35,224 - $50,168/yr DOQ
Salary amount offered will depend on qualifications. This is a non-exempt position.
PRINCIPAL DUTIES AND RESPONSIBILITIES ESSENTIAL FUNCTIONSEssential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Case Management: Manage court case files, ensuring all documents are filed accurately and timely. Prepare dockets and court calendars.
- Court Proceedings: Assist in the preparation and coordination of court proceedings, including setting up the courtroom, notifying participants, and recording outcomes.
- Record Keeping: Maintain accurate records of court activities, including judgments, motions, and orders. Ensure confidentiality and compliance with legal standards.
- Customer Service: Provide information and assistance to the public regarding court procedures, fines, and schedules. Respond to inquiries in person, over the phone, and via email.
- Financial Transactions: Process fines, fees, and other payments. Maintain accurate financial records and prepare related reports.
- Administrative Support: Perform general office duties, including data entry, filing, and maintaining office supplies. Assist with the preparation of reports and correspondence.
- Compliance: Ensure compliance with all applicable laws, regulations, and court policies. Keep abreast of changes in court procedures and legal requirements.
- Performs other duties as necessary in the absence of the Court Operations Supervisor or Court Administrator.
- Attend yearly court clerk training at various locations around the state and through virtual means
- Regular attendance at work and arrives on time.
- Performs all other job-related duties as assigned or as become apparent.
PHYSICAL AND ENVIRONMENTAL CONDITIONS Ability to sit, stand, and move about an office or building. Employee occasionally lifts materials weighing 20-50 pounds. Ability to bend and squat to retrieve or file supplies. May be exposed to electrical, mechanical, or chemical hazards while operating and/or maintaining office equipment.
REQUIRED QUALIFICATIONS Education, Training, and Experience Guidelines High school diploma or equivalent, three years of clerical or office experience, AND a minimum of 6 months cash handling and customer service required. An associate degree in criminal justice, Legal Studies, or related field preferred. Ability to obtain Notary Public Commission. Will consider an equivalent combination of education, training, and experience. Bi-lingual in Spanish preferred.
Knowledge of: - Legal Terminology: Applicable local, state, and Federal laws, codes, regulations, and ordinances; Understanding of legal terms and court procedures.
- Court Systems: Knowledge of the structure and function of the judicial system.
- Records Management: Familiarity with records management principles and practices, including confidentiality, retention policies, and procedures.
- Cash handling and Financial Procedures: Knowledge of cash handling, receipting practices, and procedures
Skill in: - Attention to Detail: Strong ability to maintain accuracy and attention to detail in all tasks.
- Communication: Excellent verbal and written communication skills.
- Customer Service: Strong interpersonal skills with the ability to interact effectively with the public, attorneys, and court personnel.
- Organization: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Technology Proficiency: Proficient in the use of office software, including word processing, spreadsheet, and database applications. Experience with court management software is a plus.
- Problem-Solving: Ability to identify and resolve issues efficiently and effectively.
- Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.
LICENSE AND CERTIFICATION REQUIREMENTS Level I Municipal Court Clerk certification or ability to obtain within one-year of employment.
A valid State driver's license with a driving record that meets City's guidelines.
The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to: health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2:1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union.
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Please visit the Human Resources Department's
benefits page for more details.
01
Are you 18 or older?
02
Do you have a High School Diploma or GED?
03
Do you have a valid Driver's License?
04
Are you bilingual in Spanish?
05
Do you have a minimum of 6 months cash handling and customer service experience?
06
Do you have a minimum of 3 years clerical or office experience?
Required Question
Job Tags
Holiday work, Full time, Temporary work, Local area, Remote job, Flexible hours,