Job Description

Job Description

Job Description

Ascension Global Staffing & Executive Search is seeking a highly skilled and proactive professional to join our client’s Miami office as a Real Estate-Construction Legal Support Specialist . This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and is committed to delivering exceptional results.

The ideal candidate will demonstrate strong problem-solving skills, sound decision-making, and a dedication to accuracy and efficiency. A can-do attitude, initiative, and adaptability are essential, along with excellent communication skills to collaborate effectively across teams and support clients.

This position requires regular in-office presence to support day-to-day operations, team meetings, training, and relationship-building opportunities.

Key Responsibilities:

• Draft, review, edit, and proofread legal documents, including correspondence, memoranda, closing documents, and other practice-specific materials.
• Prepare closing statements, closing binders, disbursements, and title policies.
• Assist in drafting opinions, memos, and other attorney correspondence.
• Ensure attorneys comply with client-specific requirements, including billing.
• Manage practice calendars to optimize workflow and efficiency.
• Maintain organized legal files (both electronic and paper) and manage document deliveries.
• Support attorneys with administrative tasks including opening new matters, drafting engagement letters, travel arrangements, expense reimbursement, and maintaining calendars.
• Collaborate with paralegals and other legal support staff as needed.
• Receive and evaluate phone calls for attorneys and relay messages promptly.
• Assist with overflow work, special projects, and other duties as assigned.

Qualifications & Skills:

• Proven experience handling real estate transactions and closings.
• Knowledge of title matters, lien searches, and electronic recording (e.g., Simplifile).
• Strong administrative skills, including arranging travel and processing invoices.
• Excellent problem-solving abilities and capacity to manage multiple priorities.
• Self-starter who works independently and efficiently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional attention to detail, organizational skills, and time management.
• Excellent verbal and written communication skills.
• Ability to work under pressure and meet deadlines.
• Flexibility to work overtime as needed.

Education & Experience:

• Bachelor’s Degree or equivalent experience preferred.
• Minimum of seven years of experience in a medium to large law firm’s Real Estate department.
• Bilingual in English and Spanish preferred.
• Experience with iManage is a plus.

Technology:

• Proficiency with Windows-based software and Microsoft Office applications required.

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