Job Description

HR Assistant

Position Summary:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The HR Assistant will support the HR Director and be responsible for the new employee and volunteer onboarding process, inputting information into tracking systems, maintaining accurate files, and will be responsible for processing payroll and benefits.

Our Culture:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Essential Functions:

1. Maintain complete confidentiality, ability to work with and keep private confidential information.
2. Maintains hiring dashboard, applicant correspondence and scheduling of new hire appointments and onboarding.
3. Conduct pre-employment background screenings.
4. Assist employees with completing various forms (both paper and digital) and ensures that the necessary paperwork is prepared and maintained in accordance with law, as well as internal policies and procedures.
5. Maintain human resource information system records, including certification tracking, and compile reports from the database. Assist in ensuring accurate and up to date employee files.
6. Correspond with hiring managers regarding hiring, onboarding, timekeeping, payroll processing, and other HR related topics.
7. Monitor the HR department email inbox.
8. Process semi-monthly payroll, including retirement reporting.
9. Assist in benefit enrollment and administration.
10. Assist in keeping all HR related forms/records current and work to continuously improve HR related policies and processes to ensure accuracy and improve the overall operation and effectiveness of the organization.
11. Complete employment verification requests while maintaining confidentiality in line with the organization's policies.
12. Other duties as assigned.

Leadership Competencies:

• Critical Thinking & Decision Making
• Inclusion
• Program/Project Management

Qualifications:

• At least 2 or more years talent management, selection, compensation, benefits, training and staff development, employee relations, and/or performance management. YMCA, nonprofit or association experience is a plus.
• Knowledge of current payroll practices and various state and federal laws affecting payroll and human resources.
• Proficiency in business and human resources related computer applications, which may include talent management systems, time and attendance systems, etc. Experience with Paycom is preferred.
• Ability to work with integrity, discretion and a professional approach. Ability to keep private confidential information.
• Excellent problem-solving skills.
• Strong organizational skills, attention to detail, and the capacity to work in a fast-paced environment. Experience successfully balancing competing priorities.
• Ability to present oneself professionally in person, on the phone and in written communication. Strong customer service and relationship building skills.
• Ability to follow procedures and ensure completion of accurate records.
• Initiative to take on tasks or responsibilities to meet the needs of members or staff.
• A spirit of service and enthusiasm for the mission of the South Sound YMCA and our community.

Work Environment & Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate. Office environment involves interruptions.
• Traveling to branch locations required at times.

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