Job Description

Job Description

MICHAEL M is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our growing team. This role supports both the  Accounting/Collections department and Operations, with a strong focus on client invoicing, payment follow-ups, data entry, and general administrative support.

The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and is comfortable working with Excel, billing systems, and cross-functional teams.

Key Responsibilities 

- Accounts Receivable & Invoice Support

• Prepare and email client invoices and credit memos.
• Send monthly account statements and payment reminders to retail partners.
• Follow up on outstanding payments via phone and email.
• Record and file bank deposits and payment records accurately.
• Maintain well-organized client folders (digital and physical).
• Review incoming invoices for accuracy and completeness.

- Excel Reporting & Data Analysis

• Build and update Excel spreadsheets for inventory, pricing, and sales tracking.
• Update product price sheets and reconcile discrepancies.
• Perform data entry and assist with system reconciliations.

- Administrative & Cross-Departmental Support

• Provide backup to Customer Service (order entry, client follow-ups).
• Support the executive team with administrative and operational tasks.
• Monitor shared inboxes, respond to inquiries, and route emails appropriately.
• Tag jewelry units and assist with packaging or order tracking.
• Help with ad-hoc reports, audits, and special projects as needed.

Qualifications

• Bachelor's degree or equivalent experience
• 3+ years of experience in accounting support, billing, inventory, or office administration.
• Proficiency in Microsoft Excel.
• Excellent attention to detail, organization, and time management.
• Clear communicator and proactive team player.
• Experience in wholesale, jewelry, or consumer goods is a strong plus.

Compensation

• $26 - $30 per hour

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